Glossary

The words RoboLedger and your AI assistant use, in plain terms. Where the technical documentation calls something by another name, that name is given too, so you can follow a term from one to the other.

Agent. A customer, vendor or employee: someone your company does business with. They come over from QuickBooks and are listed under Agents in the app. See Find your way around the app.

Captured. An event that is waiting for a person. Nothing is in the ledger yet. It sits in the Inbox until someone approves or rejects it. See Review events in the Inbox.

Changed transaction. A transaction someone edited in QuickBooks after RoboLedger recorded it. RoboLedger flags it instead of overwriting what it posted, and a close won't run over changes nobody has looked at. You settle each one: restate the month, catch up the difference in an open month, or mark it as handled. See When QuickBooks changes after a sync. In the technical docs: reconciling item.

Chart of accounts. Your company's own list of accounts, as it comes from QuickBooks. See Map your chart of accounts. In the technical docs: chart-of-accounts elements.

Classified. An event whose accounts have been decided. If it arrived with its entry worked out, such as an adjustment your assistant drafted, that draft is already in the ledger and the next close posts it unless someone rejects it. One classified by hand in the Inbox has no entry until it's committed. See Review events in the Inbox.

Close. Ending a month: posting its draft entries, locking it, and saving its statements. Months close in order, one at a time, and only once they're over. See Close the month with your AI assistant. In the technical docs: period close.

Committed. An event someone approved. Its draft entry posts at the next close. See Review events in the Inbox.

Connection. Two things share the name. A graph's connection to QuickBooks, under Entity → Connections, links it to one QuickBooks company; see Connect your books to your AI assistant. A connection in Claude, ChatGPT or another MCP client reaches one graph; see Work across several companies.

Credits. What RoboLedger's own AI uses: mapping your chart of accounts, questions in the Console, and Ask about this report. Reading, reporting, forecasting and closing use none, and neither does anything your own AI client does. See What RoboLedger needs to work well.

Draft entry. An entry that's in the ledger but not final yet, such as a schedule's depreciation or an adjustment your assistant drafted. Drafts usually post when the month closes. See How RoboLedger works.

Driver. An assumption in a forecast that moves several lines at once, the way a business does: revenue growth, cost of revenue as a share of revenue, days sales outstanding, and days payable outstanding. See Plan and forecast with your AI assistant. In the technical docs: driver.

Event. Something that happened in the business: an invoice issued, a bill received, a payment, a check written. Every entry in the ledger starts as one. See How RoboLedger works. In the technical docs: event block.

Fact. One number with its meaning attached: the concept it reports, the period it covers, and its unit. Statements, metrics and forecasts are made of facts. See Explore statements and metrics over time.

Fiscal calendar. The record of which months are closed and which month you're working towards. See What RoboLedger needs to work well.

Filing status. Where a report stands: draft, under review, filed or archived. A filed report is a record and can't be regenerated or deleted, only archived. See Reports and sharing.

Graph. One reporting group's own database: its books, reports, plans and documents. Most graphs hold one company; a holding company and its subsidiaries share one. It runs on a dedicated instance, and no other customer's data is in it. See Graphs, tiers and credits.

Group parent. The company a graph was created for, and the one your assistant works on when you don't name another. See Work across several companies.

Holon. The complete file of a report, in JSON-LD, and the default download. It opens in the free viewer at xbrlkit.com. See Reports and sharing. In the technical docs: holon.

Information block. A statement, note, schedule, set of metrics or forecast, held together with the accounts and concepts it's built from, how its lines add up, and the checks it must pass. See How RoboLedger works. In the technical docs: information block.

Library. The reporting concepts your accounts map to, with their definitions and where each sits on the statements. Most of it is rs-gaap, drawn from the US GAAP taxonomy public companies report in. See The reporting library. In the technical docs: frameworks and taxonomies.

Mapping. The link from one of your accounts to a reporting concept, which decides where the account lands on the statements. See Map your chart of accounts. In the technical docs: mapping association.

Metrics. A block of ratios or other standing figures, one column a month. Most are computed from closed statements; others, such as usage counts or marketing figures, are values recorded from outside the books. See Explore statements and metrics over time. In the technical docs: metric block.

Plan history. Past months' statements filled in behind a plan, for books that came over from QuickBooks without being closed month by month in RoboLedger. It never posts an entry. See Plan and forecast with your AI assistant.

Posting. Making an entry final. A posted entry doesn't change; to undo one, post a reversing entry. See Close the month with your AI assistant.

Publish list. A set of graphs you send reports to, such as an investor's RoboInvestor graph. Manage them under Reports → Publish Lists. See Reports and sharing.

Reconciliation. A check that a balance in RoboLedger agrees with another record of it at a month end: the whole ledger against QuickBooks' own trial balance, an asset account against its schedules, or an account against a bank, card or loan statement. A reconciliation can be required before the month closes, and signed off by a reviewer. Not the same as a changed transaction. See Reconcile your accounts.

Reopen. Unlocking a closed month to fix it. Reopening works backwards from the most recent closed month, and each reopen needs a reason. See Close the month with your AI assistant.

Report. Financial statements for a period, created from the ledger and kept as a snapshot to download or share. It changes only if you regenerate it. See Reports and sharing. In the technical docs: report package.

Reporting concept. A standard line item, such as cash, accounts receivable or cost of revenue, that your accounts map to. See The reporting library. In the technical docs: element.

Reporting group. The companies that share a graph: the group parent and the subsidiaries under it, each with its own books, chart of accounts, calendar and close. See Work across several companies.

Reporting style. How your statements are laid out for your kind of company. The main difference is equity: retained earnings for a corporation, partners' capital for a partnership, members' equity for an LLC. Your assistant can change it. New reports use the new style, and reports already created keep theirs.

Scenario. A named set of forecast assumptions, projected forward month by month from your last closed month. See Plan and forecast with your AI assistant. In the technical docs: forecast block.

Schedule. A recurring entry set up once, such as depreciation or a prepaid expense rolling off, that every close drafts and every forecast keeps running. See Schedules for recurring entries. In the technical docs: schedule block.

Statement. A balance sheet, income statement, cash flow or statement of equity. A live statement is built from the ledger when you ask and moves with every sync; the statements saved at a close and those in a report stay put. See Ask about your books.

Subgraph. A separate workspace inside a graph, for a test or a what-if, that shares its parent's permissions and credits. See Data lake, subgraphs and backups.

Subsidiary. A company in a reporting group under the group parent, with the share the parent holds recorded. Its books, chart and close are its own.

Sync. Bringing QuickBooks changes into RoboLedger. It happens when you ask, not on a schedule, and a regular sync looks back 60 days. See Connect your books to your AI assistant.

Tavi. A compiled model of a report, in JSON, and one of its downloads. It opens in the same viewer as the holon but leaves out some of what the holon carries. See Reports and sharing.

Voided. An event that will never post: one someone rejected in the Inbox, or a schedule month the ledger retired. Rejecting an event voids it; there is no separate rejected status. See Review events in the Inbox.

Write-back. Sending an entry RoboLedger posted to QuickBooks. Only entries RoboLedger drafted are written back, when they post, unless one is marked to stay in RoboLedger. A catch-up entry for a change made in QuickBooks always stays. Syncing, reading and reporting never write. See Nothing writes to QuickBooks until you post. In the technical docs: write policy.